Terms of Use

Frank Knox Fellowships

The Kennedy Memorial Trust collects information from those who apply each year for a Frank Knox Fellowship. To comply with the Data Protection Act 1998, the information we gather must be:

  • processed fairly and lawfully;
  • obtained for a specific purpose;
  • adequate, relevant and not excessive for the intended purpose;
  • kept only for as long as necessary;
  • collected and stored safely;
  • accurate and kept up to date;
  • disclosed only to authorised people;
  • transferred to countries outside the EU only when compliance with the Act is assured.

The data supplied by applicants in any given year will be viewed throughout that year’s competition by the Frank Knox selection panel and used by the Secretary.   It will be kept in full until that particular year’s competition is over. The names of all applicants, their UK universities and courses, and the programmes they applied for in the US will be retained as a record of that year’s competition. All other data relating to applicants who have been unsuccessful will be destroyed.   Census data, if given, may be the basis for particular reports, for instance with regard to equal opportunities. These reports will be unattributable.

Data relating to those awarded a Frank Knox Fellowship will be kept in full by the Kennedy Trust as the basis of its detailed Knox historical archive. Any request to see these files, except by members of the Knox panel, would be referred to the fellow concerned.

Data relating to those selected as reserve candidates will be kept until the full list of Knox Fellows is known, following admissions decisions at Harvard. Data about applicants not offered a fellowship will then be treated like the data of other unsuccessful applicants.


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